Information
What the bot uses
The bot uses limited Discord and server information to perform its configured features.
Discord user, server, channel, role, and message IDs.
Usernames, display names, server roles, and join information.
Warnings, moderation actions, reasons, and basic audit records.
Command use, cooldowns, role changes, settings, and security events.
Messages that staff intentionally submit through the bot's help feature.
Content
Message content
The bot checks limited message content for features that need it, such as noticing when an authorized staff member mentions the bot and says “help,” and counting eligible activity for an activity role.
Normal conversations are not saved. Activity tracking saves a number, not the text of each message.
History
Old records
Older versions of the bot included student, club, gang, and other application systems. Those features are no longer being used, but some old application or membership records may still exist so previous server history is not accidentally lost.
Purpose
Why this information is used
The information is used to run the bot, check staff permissions, assign roles, keep moderation history, prevent command abuse, and fix problems when something fails.
Access
Sharing
I do not sell user information. Information is only shown to authorized server staff when they need it for moderation or server management. It may also pass through Discord and the hosting services needed to run the bot.
Storage
How long information is kept
Moderation, role, settings, and older server records are kept until they are no longer needed or an authorized administrator removes them. Short-lived items such as confirmations and cooldowns expire automatically.
Your choices
Data requests
If you want to ask what information is connected to your account, correct it, or request its deletion, contact me or the server staff in the Komorebi Discord server. Include your Discord user ID so the correct records can be found. Some moderation or security records may need to be kept to protect the server.
Updates
Changes to this policy
I may update this page if the bot changes. The latest version and update date will stay posted here.